Exhibitor Guidelines and Policies
We prefer applications from local authors, literary organizations—presses, publishing houses, journals, non-profit organizations, educational institutions—and, more generally speaking, arts and culture, local businesses, or other organizations fulfilling or complementing the conference's mission, vision, and goals.
Please note: completing an exhibitor application does not guarantee a spot in the exhibitor fair.
Exhibitor Space and Equipment
All exhibitor spaces measure 10' x 10' and include a 6' table with two chairs. As canopies and tablecloths/linens are not provided, we strongly encourage exhibitors to bring their own. Exhibitors are also welcome to bring additional tables, chairs, displays, or any other items or equipment for their space. Exhibitors who purchase a full space may also share with up to two other organizations at their discretion.
Exhibitors who purchase a half-space will be entitled to half the area and will be paired with another exhibitor to full the space.
Exhibitor Fair Hours and Location
The exhibitor fair takes place outdoors in the center of the conference—on the East Lawn, around the fountain, and surrounding areas—and runs from 10:00 a.m. to 6:00 p.m. each day. Although volunteers will be on-hand to provide general assistance, volunteers cannot provide vendor relief. Please plan your schedule and staff accordingly.
Setting Up and Loading In
Exhibitors may load in equipment and supplies at the following times:
- 6:00 p.m. to 8:00 p.m. on Thursday, February 21
- 7:00 a.m. to 9:00 a.m. on Friday, February 22
As the conference grounds and exhibitor fair are not secure, exhibitors should be prepared to load-in and load-out each day, or to store their supplies, equipment, and other materials in the Piper Writers House (located on-site just a short walk away). While exhibitors cannot drive directly on to the conference grounds, a loading zone will be located closely nearby behind University Club and the Piper Writers House.
Breaking Down and Loading Out
Exhibitors may begin breaking down their spaces and/or loading out at 6:00 p.m. each day.
More information about breaking down and loading out will be provided closer to the event.
Exhibitor Fair Activities
All exhibitors are welcome to sell products, distribute information, or otherwise conduct activities within their space to promote their organization as they see fit. It is the responsibility of any exhibitors who are conducting sales to have the appropriate tax forms and licenses.
Exhibitor Fair Programs
Exhibitors will also have opportunities to contribute a presentation, reading, workshop, or other light program to the exhibitor fair as part of the larger festivities. More information about programming opportunities will be provided at the appropriate time.